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Ecaterina Moraru (Valica) 2.1 1 {{info}}
2 This page should be the entry point for an Organization Admin with steps to take and available reusable resources.
3 {{/info}}
Eduard Moraru 1.1 4
Eduard Moraru 1.3 5 == Update and/or submit ==
Eduard Moraru 1.7 6
Eduard Moraru 4.7 7 |=Period|=Action/Resource
8 |New GSoC edition announced|Create a copy of the [[Ideas page>>WebHome]] from last year, suffix it with the last year and link it to the default ideas page in the "Previous GSoC editions" section.
9 |Before organization registration|Update the [[Ideas page>>WebHome]], ask mentors to add new projects or revive un-selected projects from previous editions.
Eduard Moraru 4.8 10 |Before organization registration|[[Forum post announcing XWiki's application and call for action from the community>>AnnouncingApplicationAndCallForActionMail]]
Eduard Moraru 4.7 11 |Organization registration|[[Student application form>>student application form]]
12 |Organization registration|[[Organization application form>>OrganizationApplicationForm]]
13 |Organization registration|[[Organization profile form>>OrganizationProfileForm]]
Eduard Moraru 4.9 14 |If organization is accepted|[[Forum post announcing XWiki is accepted>>AnnouncingXWikiOrganizationAcceptedMail]]
Eduard Moraru 4.7 15 |If organization is accepted|Blog post announcing XWiki is accepted. [[Example from previous years>>xwiki:Blog.XWiki is participating in Google Summer of Code 2016]]
16 |After student application deadline has past|Filter out spam proposals (by ignoring them) and create a spreadsheet for mentors to vote the valid proposals ([[copy this template and share the new doc with the mentors so they can vote>>https://docs.google.com/spreadsheets/d/1hK4pMyEv0gywj24A5Nw_2iPNZnPvBIYmtvG2lNsDC_0/edit?usp=sharing]]).
17 |After student proposals are accepted and publicly announced|Mark as "selected" the proposals on the gsoc.xwiki.org ideas list page and uncomment the "Selected Projects" section.
Eduard Moraru 5.1 18 |Start of Community Bonding|[[Welcome Forum Post>>WelcomeMail]] for accepted students
Eduard Moraru 5.2 19 |Start of Coding|[[Coding Period Forum Post>>CodingPeriodMail]]
Eduard Moraru 4.7 20 |--[Old] Start of the Mid-Term evaluation--|--[[Mid-Term Evaluation Reminder Mail>>MidTermEvaluationReminderMail]]--
Eduard Moraru 5.2 21 |Before the start of the 1st evaluation|[[First Evaluation Reminder Forum Post>>FirstEvaluationReminderMail]]
Eduard Moraru 5.3 22 |Before the start of the 2nd evaluation|[[Second Evaluation Deadline Reminder Forum Post>>SecondEvaluationDeadlineReminderMail]]
Eduard Moraru 4.7 23 |Before the start of the final evaluation|[[Final Evaluation Deadline Reminder Mail>>FinalEvaluationDeadlineReminderMail]]
24 |After program end and successful students are publicly announced|[[End Of Program Mail>>EndOfProgramMail]]
25 |Org Payment Formalities|[[Payment request form>>PaymentRequestForm]] for the money offered by Google to the org for each project and for the Mentor Summit travel expenses. (needs admin rights to view)
Eduard Moraru 1.2 26
27 == Additional Resources ==
Eduard Moraru 1.7 28
Eduard Moraru 3.12 29 * [[Lessons Learned>>LessonsLearned]] by XWiki the previous years
Eduard Moraru 5.4 30 * [[Student Evaluation Feedback Templates>>Student Evaluation Feedback Templates]], for mentors to use when writing feedback to students
Eduard Moraru 3.11 31 * [[Mentor Summit Participation>>MentorSummitParticipation]] list with all XWiki members that attended previous years
32 * [[GSoC Roles and Responsibilities>>https://developers.google.com/open-source/gsoc/help/responsibilities]]
33 * [[GSoC Guides for Students and Mentors>>https://developers.google.com/open-source/gsoc/resources/guide]]
Eduard Moraru 3.6 34 * The almighty [[timeline>>https://developers.google.com/open-source/gsoc/timeline]]

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