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2 This page should be the entry point for an Organization Admin with steps to take and available reusable resources.
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5 == Update and/or submit ==
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7 |= Period |= Action/Resource
8 | New GSoD edition announced | Create a copy of the [[Ideas page>>GoogleSeasonofDocs.WebHome]] from last year, suffix it with the last year and link it to the default ideas page in the "Previous GSoD editions" section.
9 | Before organization registration | Update the [[Ideas page>>GoogleSeasonofDocs.WebHome]], ask mentors to add new projects or revive un-selected projects from previous editions.
10 | Before organization registration | [[Mail announcing XWiki's application and call for action from the community>>GoogleSeasonofDocs.OrganizationAdministratorGuide.AnnouncingApplicationAndCallForActionMail]]
11 | Organization registration | [[Organization application form>>GoogleSeasonofDocs.OrganizationAdministratorGuide.OrganizationApplicationForm]]
12 | Organization registration | [[Organization profile form>>GoogleSeasonofDocs.OrganizationAdministratorGuide.OrganizationProfileForm]]
13 | If organization is accepted | [[Mail announcing XWiki is accepted>>GoogleSeasonofDocs.OrganizationAdministratorGuide.AnnouncingXWikiOrganizationAcceptedMail]]
14 | If organization is accepted | Blog post announcing XWiki is accepted. [[Example from previous years>>xwiki:Blog.XWiki is participating in Google Summer of Code 2016]]
15 | After student application deadline has past | Filter out spam proposals (by ignoring them) and create a spreadsheet for mentors to vote the valid proposals ([[copy this template and share the new doc with the mentors so they can vote>>https://docs.google.com/spreadsheets/d/1hK4pMyEv0gywj24A5Nw_2iPNZnPvBIYmtvG2lNsDC_0/edit?usp=sharing]]).
16 | After student proposals are accepted and publicly announced | Mark as "selected" the proposals on the gsoc.xwiki.org ideas list page and uncomment the "Selected Projects" section.
17 | Start of Community Bonding | [[Welcome mail>>GoogleSeasonofDocs.OrganizationAdministratorGuide.WelcomeMail]] for accepted writers
18 | Org Payment Formalities | [[Payment request form>>GoogleSeasonofDocs.OrganizationAdministratorGuide.PaymentRequestForm.WebHome]] for the money offered by Google to the org for each project and for the Mentor Summit travel expenses. (needs admin rights to view)
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20 == Additional Resources ==
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22 * [[Lessons Learned>>GoogleSeasonofDocs.OrganizationAdministratorGuide.LessonsLearned]] by XWiki the previous years
23 * [[GSoD documentation>>https://developers.google.com/season-of-docs/docs/]]
24 * The almighty [[timeline>>https://developers.google.com/season-of-docs/docs/timeline]]

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