Organization Admin Guide

Last modified by Thomas Mortagne on 2019/04/08 10:19

This page should be the entry point for an Organization Admin with steps to take and available reusable resources.

Update and/or submit

Period	Action/Resource
New GSoD edition announced	Create a copy of the Ideas page from last year, suffix it with the last year and link it to the default ideas page in the "Previous GSoD editions" section.
Before organization registration	Update the Ideas page, ask mentors to add new projects or revive un-selected projects from previous editions.
Before organization registration	Mail announcing XWiki's application and call for action from the community
Organization registration	Organization application form
Organization registration	Organization profile form
If organization is accepted	Mail announcing XWiki is accepted
If organization is accepted	Blog post announcing XWiki is accepted. Example from previous years
After student application deadline has past	Filter out spam proposals (by ignoring them) and create a spreadsheet for mentors to vote the valid proposals (copy this template and share the new doc with the mentors so they can vote).
After student proposals are accepted and publicly announced	Mark as "selected" the proposals on the gsoc.xwiki.org ideas list page and uncomment the "Selected Projects" section.
Start of Community Bonding	Welcome mail for accepted writers
Org Payment Formalities	Payment request form for the money offered by Google to the org for each project and for the Mentor Summit travel expenses. (needs admin rights to view)