This page should be the entry point for an Organization Admin with steps to take and available reusable resources.

Update and/or submit

New GSoC edition announcedCreate a copy of the Ideas page from last year, suffix it with the last year and link it to the default ideas page in the "Previous GSoC editions" section.
Before organization registrationUpdate the Ideas page, ask mentors to add new projects or revive un-selected projects from previous editions.
Before organization registrationMail announcing XWiki's application and call for action from the community
Organization registrationStudent application form
Organization registrationOrganization application form
Organization registrationOrganization profile form
If organization is acceptedMail announcing XWiki is accepted
If organization is acceptedBlog post announcing XWiki is accepted. Example from previous years
After student application deadline has pastFilter out spam proposals (by ignoring them) and create a spreadsheet for mentors to vote the valid proposals (copy this template and share the new doc with the mentors so they can vote).
After student proposals are accepted and publicly announcedMark as "selected" the proposals on the ideas list page and uncomment the "Selected Projects" section.
Start of Community BondingWelcome mail for accepted students 
Start of CodingCoding Period Mail
[Old] Start of the Mid-Term evaluationMid-Term Evaluation Reminder Mail
Before the start of the 1st evaluationFirst Evaluation Reminder Mail
Before the start of the 2nd evaluationSecond Evaluation Deadline Reminder Mail
Before the start of the final evaluationFinal Evaluation Deadline Reminder Mail
After program end and successful students are publicly announcedEnd Of Program Mail
Org Payment FormalitiesPayment request form for the money offered by Google to the org for each project and for the Mentor Summit travel expenses. (needs admin rights to view) 

Additional Resources

Created by Eduard Moraru on 2012/05/10 12:03

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